Progress reports should be reflective and result and impact oriented rather than only descriptive. They should not exceed a total of 10 A4 pages (excluding enclosures, photographs, and life stories, if any).

Funding agencies require a variety of different reporting formats. As far as we are concerned, we would like to cause our project partners as little additional work as possible; this means that whatever format you may use, the essential thing for us is that the information is there, i.e. the points listed below should be covered as fully as possible somewhere in your reports.
If your project is situated in various regions and sectors, your reports should be structured so as to show the individual regions and sectors separately.
If you use specific abbreviations or acronyms, please add a list explaining them.

1. General information

• Name of organisation
• Project title and number (please see Grant Approval Notice)
• Period under review (month/year)
• Methods used for planning, monitoring, and evaluation (PME-system)

2. Developmental context

• Did any changes or new developments in the political, economic etc. context of the project occur in the period under review (e.g. changes in relevant governmental policies, in co-operation with partners in the project area, etc.)? If so, to what extent?
• What impact did these changes have on project activities and attainment of targets and objectives?
• Risk analysis: what constraints or adverse factors for the achievement of the objectives, possibly completely or partly outside your control, might occur in a short or medium term perspective?

3. Implementation of the project/programme

3.1 Objectives

• What were the planned objectives of your project/programme? Have any changes occurred in this context?

3.2 Activities and achievements (in the period under review)

• What activities had been planned, what activities were implemented?
  What results had been expected, and were actually achieved (in quantitative and qualitative terms)?
  How did the implemented activities contribute to achieving the goals and objectives of the project?
• Please report on the achievement of objectives in the period under review and on the basis of your previously defined indicators: what changes have been brought about as compared to the previous period under review (concrete results, improvements achieved for the target groups, the Legal Holder etc., taking into account agreed modifications of aims/objectives, if any)?
  Which problems and difficulties with regard to the project implementation did you meet?
  In case of achievement gaps between what was planned and actual results: how did these gaps come about, what are the reasons?
• Were any additional activities conducted which had not been planned? If so, please give the reasons, and state the results. Have these additional activities been covered in the Statements of Receipts and Payments?
• Were the suggestions and plans made in previous reports/consultations/evaluations taken into account and implemented? Please, comment.
• How did the target group(s) participate in the project (in quantitative and qualitative terms; according to socio-cultural aspects (like gender, age, ethnicity, economic status etc.); specifying areas, and depth/extent of participation)?

3.3 Impact (in the period under review)

• What effects of the project activities could be observed?
• What unexpected effects (positive and negative ones) did occur?
• Were there any activities of third parties that had an impact on the project? If so, please give details.
• Has anything changed within the target group(s) (according to socio-cultural differentiation)? Have the roles of men and women, their access to resources, their extent of power changed?
• How do the target group(s) view the project work and the results achieved (qualitative assessment)?
• How do men and women assess the results respectively?

4. Overall assessment and outlook

4.1 How would you generally assess the progress made by your project (entire project period) with regard to challenges, problems, and potentials?

4.2 Planning for the reporting period to come

• What should be achieved within the next reporting period?
• What solutions would you suggest for the above-mentioned problems and difficulties? Would you reaffirm the current project design, or do you think it needs to be changed? How do you propose to deal with it?
• Please add an updated action plan with budget (financial projection).

5. Changes within the implementing organisation

What important changes did occur in your organisation (e.g. changes in personnel, incl. staff development, changes in management, in the distribution of

• administrative responsibilities (financial management, authorisation to access bank accounts, in committees and decision-making structures, in co-operations and networks, in formal aspects such as amendments of statutes, modifications of legal status etc.)?
• Has there been any change regarding the type and extent of your activities and their financing?

6. Your final comments and remarks